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Below you will find a list of the various documents required to submit an application. CCPA encourages applicants to collect all information and submit it together in one application package in order to expedite the application process. Please ensure that all forms are completed in full in order to avoid delays in your application and evaluation process, and send the documentation to CCPA Head Office. Incomplete forms will not be processed for evaluation by the Registrar.

Once a document is received and processed by CCPA’s Certification Coordinator, it will appear on your on-line profile in the Member’s Portal, under “My Account” > “Membership” > “Certification”. When you click on the word “Certification” on the Membership page, a pop-up box should appear with a checklist of documents and the dates on which we have received them.

Once all complete and official documentation toward for your application has been received, it is then sent out to the CCPA Registrar for evaluation. The evaluation of your application will take approximately 4 to 6 weeks. This timeframe is an estimate based on complete applications with complete forms and official documents. Once the evaluation is complete, the Registrar will email you with either an official outcome on your certification file, or a request for further documents.

All applicants must submit the following documentation:

CCC Application Form

Please ensure that the form is completed in full, with the appropriate Pathway selected, all coursework listed, accompanying documentation checked off, and signed in Section 6. Attestation.

Payment of Fees

Certification initial fee is $170 on top of annual Membership + Chapter fees. Payment may be provided via credit card information on the CCC Application Form, online through the Member’s Portal, or as an accompanying cheque.

Official Transcript
  • Must be mailed directly from the university in a signed and sealed envelope if submitted by the applicant.
  • All coursework must be listed on the official transcript, including final grades and course credit.
  • Must have the university seal and state that the degree has been conferred.
  • If you have successfully completed all of the degree requirements, but your degree has not yet been conferred at the graduation ceremony, you may submit a formal letter from the university or counselling program director stating the program requirements have been met and the date on which your degree (including the degree title) will be conferred. This is in addition to the transcript.The letter of degree conferral must come directly from the issuing university and include the following aspects:
    • Must be on official university letterhead
    • Must list the exact date of degree conferral (day-month-year) or provide a guarantee of future convocation (must state “will convocate on [day-month-year]”. Terms “eligible” or “expected” are not firm enough as a guarantee and will not be accepted by CCPA).
    • Degree conferral must not have any stipulations that could impede successfully conferring the degree (ex: pending Senate approval, pending payment of tuition fees, pending registration for graduation, etc.)
    • Must be sent as an unalterable .PDF by email, or hard-copy by mail from the university institution

Graduates from an American institution must provide documentation that indicates that their institution was appropriately accredited by a Regionally Accredited body at the time of their studies. Graduates from an institution outside of Canada and the United States must provide a course-by-course comprehensive report of their Masters or Ph.D degree through third-party evaluation by a credential assessment service recognized by the Canadian Information Centre for International Credentials. They must also provide a copy of their transcript. This document must be in English or French, or professionally translated into English or French for the Registrar’s evaluation.

Bachelors level coursework, post-graduate diploma and post-graduate certificate level coursework are not considered toward the CCC professional designation. You must complete a coherent Masters degree or Ph.D degree in Counselling in order to meet the requirements of certification; a compilation of individual coursework outside of a coherent Masters or Ph.D degree program cannot be considered toward the CCC designation.

Course Descriptions from an Official Source
  • Provide course descriptions from an official source for each of the courses being used toward certification. Acceptable formats include university-issued syllabi, photocopy of the academic course calendar or a printout of the website which includes the date and URL in the printer header/footer). Please submit by email as a PDF or JPG attachment, by fax, or in hard-copy by mail.
  • Course codes and titles must match those on your transcript, and they should be valid for the time at which you took the course. If they do not, the applicant is responsible to get a letter from the university stating all changes to the program/course title and their equivalent in order to be accepted by the Registrar of CCPA.
  • Course descriptions that are copy-pasted by the applicant into a word document or on to the application form will not be accepted.
  • If submitting a syllabus, ensure that the syllabus contains the course description
  • Applicants who cannot obtain an official document can ask their University for archived copies, and if these are not available, submit a formal letter from the University to that effect.
PATHWAY ONE: Recent Graduates

CCC Practicum Form(s)

Applicants must submit:

  • One CCC Practicum Form per practicum placement.
  • Altogether the forms must attest to the minimum 150 required number of direct client counselling hours.
  • The total amount of hours on-site reported in box 3 of section 6 should include indirect service hours, and therefore the total on-site hours cannot equal the amount of client counselling hours.
  • May be signed in co-attestation by the on-site supervisor or practicum course professor.TWO CCC Reference Forms

     

  • Must be submitted directly to CCPA by the referee as PDF by email, by fax or by mail, or in a signed and sealed envelope from the applicant.
  • Must be completed by a Masters or Ph.D. degree-level counsellor, counsellor-educator, or counselling supervisor.
  • Must be completed by someone who is in a non-compliant relationship with you, who knows you in your capacity as a counsellor within the past ten years, and who can speak to your clinical competencies on a CCC Reference form.
  • References cannot attest to skills prior to the applicant’s graduate-level studies.
  • References can be accepted from qualified counselling-related professionals such as an Masters of Social Work (MSW) / Registered Social Worker (RSW).
  • Clinical supervisor references must meet all the criteria for References and supervision qualifications.
PATHWAY TWO: Experienced Practitioners

CCC Work Experience Form(s)

Applicants must submit:

  • One CCC Work Experience form per workplace or position.
  • All forms must attest to a total of 800 hours of direct client counselling within the past five years from the date of their application. Work experience prior to the past five years is no longer current and cannot be accepted toward a CCC application.
  • Work logs will not be accepted in lieu of a CCC Work Experience Form. Applicants must submit their professional CV or résumé for consideration by the Registrar to supplement CCC Work Experience forms.Copy of a current professional CV or Resumé

    TWO CCC Reference Forms

  • One of the two forms must be completed by a qualified clinical supervisor who has engaged in formal supervisory activities according to C.C.C. criteria and can speak to the applicant’s skills.
  • Must be submitted directly to CCPA by the referee by email, by fax, or by mail, or in a signed and sealed envelope if submitted by the applicant.
  • Must be completed by a Masters or Ph.D-level counsellor, counsellor-educator, or counselling supervisor.
  • Must be completed by someone who is in a non-compliant relationship with you who knows you in your capacity as a counsellor within the past ten years.
  • References cannot attest to skills prior to the applicant’s graduate studies.
  • References can be accepted from qualified counselling-related professionals (such as MSW/RSW, registered clinical psychologist, etc.).
Vulnerable Sector Criminal Record Check / Abuse Registry Screening
  • Must explicitly state that a vulnerable sector check has been completed and is clear.
  • Must have been issued by police within the last 12 months.
  • Must be the original, hard-copy document; photocopies, scanned/emailed copies and fax copies are not accepted.
  • Any vulnerable sector police record check obtained from an online source (such as myBackCheck) will not be accepted.